Updated: October 17, 2021
Welcome to the Notion for Blogging series! Are you struggling to manage a million blogging tasks? Is your content plan scattered across multiple apps, tools, and notebooks? Feeling frustrated that you can’t keep everything in one place?
If you answered yes to any of those, I’m right there with you! I know the struggle all too well. A few months ago, I discovered the ultimate project management solution for my needs: the Notion app. I wanted to share this lifesaver with other bloggers facing similar challenges. So I created the Notion for Blogging series with busy bloggers like you in mind.
What is Notion and why do you need it for blogging?
Notion is an all-in-one workspace that combines the functionality of spreadsheets, word processors, task management apps, and more.
Notion’s tagline reads, “One tool for your whole team. Write, plan, and get organized.”
Customize every element of your workflow with Notion. View posts and tasks in table, calendar, and board views. Use filters and sorting to customize and organize your content planning. Take notes in a clean, minimalist app, then rearrange them with drag-and-drop block styling.
This truly only scratches the surface of how you can use Notion not just for blogging, but also other areas of your life.
The best part? The free version for personal use is packed with more features than I’ve ever seen in a project management app. (And trust me, I’ve tried just about every tool out there.)
What you can expect from the Notion for Blogging series
I’ll share insights on my Notion setup as well as video tutorials and templates to make your setup a cinch! Subscribe to the blog so you don’t miss a post.
You have two options. You can use the tutorials in each post to create your own custom setup. OR, you can download the Notion for Blogging Premium Template Pack with 75+ custom pages and templates already created for you!
Notion templates for all your content planning and marketing needs
From content to branding, organize every element of your blog and brand with Notion
By the end of the Notion for Blogging series, your setup will include the following pages:
- Blogging dashboard
- Social media dashboard
- Content creation hub
- Content repository
- Content offers
- YouTube hub
- Email content planner
- Podcast planner
- Finance trackers
Let’s discuss each page in brief detail.
How to use Notion for blogging
With so many tools out there, planning and creating content can be overwhelming. Canva, Hootsuite, WordPress, Google Calendar, Google Analytics. You probably use all these plus a million more to create, schedule, publish, and promote content.
Notion lets you see and plan all your content in one place. And I do mean all of it. Articles. Instagram posts. Pins. Ad campaigns. Backlink opportunities. If you can dream it, you can do it in Notion.
Here are a few ways you can use Notion for blogging.
Your content repository is your digital library. Articles, blogs, email newsletters, courses — save whatever you want to explore later.
Notion is the perfect tool for creating a content repository. It provides control on a granular level.
Here are a few quick tips for using Notion to organize your repository:
- Add relevant properties. A few of mine include URL, Industry, Medium, and Status.
- Set reminders. It’s easy to stow away an article or course, never to be seen again. Set a reminder to read it or complete it.
- Customize views. By content type, status, and whatever else suits your needs.
- Take notes on the page. Jot down or copy and paste key ideas to keep everything in one place.
- Embed the content on the page for easy reading. No more tab switching!
Notion doubles as a task management system. By setting notifications and adding a checklist property, it’ll be easier to remember that blog post you saved last week. (And remind yourself to read it!)
Tip: Use the Save to Notion browser extension to instantly save articles to your repository.
Your blog dashboard is where everything lives: your content creation hub, your social media dashboard, branding materials, and more. This is a sneak peek of the Notion blog dashboard template I built for busy bloggers like you.
Content creation hub
A sneak peek of the content creation hub template, available as a standalone template or as part of the full blog dashboard pack.
Your content creation hub in Notion is where all your content planning will live. Rough ideas, blog posts, content offers, social media posts — you name it.
I use my own content creation hub to track tasks related to content creation and draft all my posts (including this one!). My content creation hub is related to my content offers database, which we’ll cover next.
Will you still need those scheduling tools to actually publish your content? Yes. But planning everything in the same place is a great way to use Notion for blogging.
Here are a few ways you can create a robust content hub in Notion:
- Add whatever properties you need. These might include SEO keywords, publish date, status, etc.
- Set reminders. This helps you stay on track with publishing.
- See all of your content in a single calendar at a glance. Need I say more?
- Use filters to segment views based on your preferences. Create separate views for individual content offers, social media posts by platform, etc.
- Embed your content creation hub elsewhere in Notion. Linked databases let you see your hub in other places. I’ve embedded my hub right on my dashboard in a master calendar view.
Content offers are the bread and butter for bloggers. You don’t need me to tell you that writing an ebook or planning a course takes a lot of work.
Use your content offer database to plan every component of your offer. Hash out deliverables, goals, rough ideas, tentative publish dates, and more within each page.
A few tips for using Notion to organize content offers:
- Relate your content offer database to your content creation hub. This lets you link individual blog and social media posts to your offer.
- See campaign dates at a glance. Set an end date to see the full duration of the offer.
- Add a property for deliverables. Use the multi-select property to add in deliverables like printables, ebooks, video tutorials, etc.
- Sort your content offers however you like. I’ve sorted mine by publish date ascending. You might like to sort yours by status, platform, etc.
Keep a wiki for note-taking
This is one of my favorite ways to use Notion for blogging. As bloggers, we’re constantly learning and upskilling. We’ve got to stay updated on algorithm changes, best post times, and other content marketing principles.
That’s where Notion’s functionality as a wiki comes in. I love Notion as a note-taking app because it’s minimalist and clean. Perfect for a visual learner like me!
Here’s a sneak peek at how I use Notion for blogging and note-taking. These are my notes on the Instagram algorithm from the Hootsuite blog:
Create an editorial task management database
Okay, so you’ve got your content repository, creation hub, and database of content offers. Now how on earth do you use all that to get shit done?
Simple: create a separate task database.
Bloggers juggle tons of small, pesky tasks. Email so-and-so about that guest blogging opportunity. Create this ad campaign. Audit that post.
These small editorial tasks add up quickly. And it’s easy to forget about them.
Here’s a sneak peek of my task list. I’ve just added it as an inline table to my dashboard instead of creating a separate page.
You might like to keep your tasks within your content creation hub. Personally, that’s a little messy for me. But the beauty of Notion is that you can customize your workflow in the ways that work best for you.
Use your task management database to break down big tasks into individual chunks. Set due dates and notifications to stay on track.
Tip: If you work with a virtual assistant like I do (shout-out to Emily!), invite them to your blogging dashboard and assign them tasks easily.
Outline and draft posts
I outlined and drafted this post in Notion. Because I’ve set up a robust content creation hub (see above), all the info I needed was right at my fingertips. Deliverables, promotion plans, accompanying social media posts — I knew exactly what I needed to do. (Without having to switch between 50 tabs and apps.)
I’ve set up a blog post template within the content creation hub. Every time I create a new post from the templates, all my post-specific tasks populate automatically. These include creating featured images, doing keyword research, writing social media posts, and more.
A sneak peek of my own personal blog post template!
Some might like to add these tasks to their editorial task database. I prefer to keep them right in the draft.
Notion’s block style copies more or less flawlessly into WordPress, which is why I prefer it to Google Docs. I say “more or less” because Notion isn’t perfect. But we’ll cover the pros and cons of using Notion for blogging in just a second.
Pros and cons of using Notion for blogging
As much as I love Notion, I want you to be fully aware of the program’s functionalities and limitations. I’ve never been one to promote things for the sake of promoting.
Pros of using Notion for blogging
Here’s a quick list of the pros. We’ll break each one down into more detail.
- Fully customizable
- Drag-and-drop block styling
- Embedded content
- Set due dates and reminders
- App integrations
With all the blogging tools out there for writers, workflows can get scattered fast. Stuff gets lost. You spend too long hunting down a document or searching for that list of social media post ideas.
Notion minimizes this by combining the functionality of spreadsheets, word processing, and task management apps.
Notion replaced these 4 apps for me:
- Meistertask — task management
- OneNote — note-taking
- Google Docs (to an extent) — drafting blog posts
- Google Sheets — tracking word counts and planning social media content
Notion uses drag-and-drop block styling and headings, just like WordPress. That means you can draft your posts in Notion so you’re close to all the accompanying content you need. All you need to do is scroll to the top of the page to see accompanying properties like SEO keywords, due dates, and more. Plus, all your formatting copies seamlessly from Notion to WordPress!
Notion allows you to embed certain webpages and documents right into the page. Tweets, PDFs, Google Docs, Google Sheets — they all work. Which means if you have an SEO keyword tracker or framework already built out in Google Drive, you can embed it right into Notion.
Although you can’t edit any of the documents, at least you can see them right in the page. No more tab switching!
The full list of embedded content capabilities extends far beyond my needs. Here are some embeds that other bloggers might find useful:
- Figma: Vector graphics editor
- Abstract: Web and graphic design
- Invision: Digital project design
- Whimsical: Visual planning (mind maps, flowcharts, etc.)
Set due dates and reminders
Whether you’re working in a database or within a page, you can set up reminders and notifications. Just type @Remind, followed by the date, and you’ll get a notification that morning. If you want to set up a notification for a Date property within a database, click “Include time” whenever you input the date, then choose what time you’d like your reminder.
Earlier this year, Notion launched its official, long-awaited API. With a third-party app like Automate.io, IFTTT, or Zapier, you can integrate Notion with apps like Google Calendar, Gmail, Facebook, Instagram, LinkedIn, and more.
I haven’t played around with the integrations too much, so I can’t tell you if you can post directly from Notion to your social media accounts using integrations. Personally, I prefer to copy and paste all social media content from my blog dashboard to each account. This gives me a chance to read over the post one last time before it goes live. But if you’re looking to automate this process, I recommend testing it out!
I do use the Google Calendar integration, although setting up 2-way sync can be a bit wonky. I prefer Automate.io over the other API solutions listed above — its free plan offers the most features. Plus, Notion acquired Automate.io, which means better functionality is undoubtedly in the pipeline!
Cons of using Notion for blogging
Just like we did with the pros, we’ll summarize the cons and then discuss each in more detail.
- Not always the best option for formatting
- Limited color options
- No offline mode
- Notifications don’t always show up on mobile (personal experience)
Not always the best option for rich text formatting
One of the few qualms I have with Notion is its inability to center text. It’s not a dealbreaker, but I’m a big fan of center align, especially for images. Some Notion wizards have figured out a workaround for this using complex formulas. But I ain’t about that math life. So I’m happy enough to deal with it and center in WordPress.
Limited color options
Notion doesn’t have a color picker for text and highlights — it comes with limited color presets.
I’m a big fan of bright colors, and I find that some of the built-in colors aren’t bright enough for my liking. I’d love to style things with my brand colors for a cohesive look. Again, not a dealbreaker, but I thought it was worth mentioning.
Fortunately, there is a solution for this if you’re using the Notion app for windows. Independent developer dragonwocky created Notion Enhancer, an unofficial customizer that provides more options. I use Notion Enhancer and absolutely love it. But I do think better text formatting should be part of the native app.
No offline mode
This is a thorn on the side of many Notion users. Again, not something that really bothers me considering I’m always connected to the internet. Changes you make offline will sync again when you’re online. I’ve tested it, and it seems to work for short periods of time. But changes will only sync with a connection, which means working offline for long periods could be risky. Better offline support is on the roadmap, though.
Notifications don’t always show up on mobile (personal experience)
That’s pretty much it in a nutshell. My Notion notifications don’t always show up on mobile. However, this could be a problem with my phone — Notion isn’t the only app that doesn’t always notify me. So take this con with a grain of salt.
Using Notion for blogging: wrapping up
This post truly only scratches the surface of how to use Notion for blogging. I’m delving deeper into each template in individual posts in this series.
Ready to reorganize every element of your blog and brand with Notion, but not sure where you’ll find the time to create a whole new setup? I got you covered with the Notion for Blogging Premium Template Pack!
The Notion for Blogging Premium Template Pack began as a solution to my own blogging problems. It wasn’t long before I realized that my setup might help fellow bloggers who struggle to stay organized. So I rebuilt it from the ground up with content creators of all kinds in mind: not just bloggers, but also social media managers, YouTubers, podcasters, and email marketers!
Get ultra organized with Notion
75+ pages and templates already formatted for you — just plug in your content and go!
Prefer to build your own Notion blog templates? I totally get it. I’m still creating free Notion tutorials for bloggers, creative writers, and content marketers. Need some inspo? Subscribe to the blog so you don’t miss a post!
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